Policies and Procedures

Stam­ford Col­lege Envi­ron­men­tal & Sus­tain­abil­i­ty Strategy

Please click here to read our Exams Appeals Procedure.

doc­u­ment sets out the process­es for appeal­ing against deci­sions made by the JCQ award­ing bod­ies in rela­tion to GCSE, GCE, Prin­ci­pal Learn­ing and Project qual­i­fi­ca­tions under­tak­en at New Col­lege Stamford.

Fees Pol­i­cy
Fees Pol­i­cy Appendix

Click here to review our Gen­der Pay Gap Report

In the event of Col­lege clo­sure due to poor weath­er, infor­ma­tion can be accessed in the fol­low­ing ways:

• Our web­site homepage
• Rut­land Radio (97.4 and 107.2 FM), BBC Radio Lin­colnshire (94.9FM) and Heart FM (102.7 FM) snow alerts
• Face­book & Twitter
• SMS text mes­sages to stu­dents and staff

The Col­lege will also take the fol­low­ing measures:

• When freez­ing con­di­tions are expect­ed the Estates team will spread salt on out­side walk­ways and steps the pre­ced­ing after­noon in an attempt to pre­vent freez­ing. The weath­er will be reg­u­lar­ly checked with the Met Office.
• If it does freeze overnight the areas will be checked to see if fur­ther salt­ing is required.
• In the event of snow falling, clear­ance will be under­tak­en by hand on walk­ways and steps.
• If very heavy snow falls out­side con­trac­tors will be brought in with spe­cial­ist equip­ment to clear snow.

The Col­lege aims to main­tain safe pas­sage through the Campus’s main exter­nal routes as far as is prac­ti­ca­ble with­in its resources.

It is expect­ed that mem­bers and employ­ees of the Col­lege and vis­i­tors, will take due care for their own safe­ty and that of oth­ers in adverse conditions.

Notice about how we use your per­son­al information

Per­son­al data which we col­lect about you via our web­site is held on and processed by com­put­ers sit­u­at­ed at Stam­ford Col­lege. The Col­lege will retain this data for a rea­son­able peri­od or for as long as the law requires.

The Col­lege will not dis­close any of your per­son­al data col­lect­ed via our web­site to any third par­ty, oth­er than in cir­cum­stances set out in this pri­va­cy pol­i­cy and/​or where you have giv­en us per­mis­sion to do so, unless we are required to do so by law.

The Col­lege may use per­son­al data col­lect­ed from you via our web­site to man­age and mon­i­tor use of our web­site. Oth­er­wise, we will only use this per­son­al data for the pur­pos­es for which it was col­lect­ed, unless you have giv­en us per­mis­sion to use it for oth­er stat­ed pur­pos­es. For exam­ple, if you sup­ply us with your name and address so we can send you a prospec­tus for a par­tic­u­lar depart­ment, and at the same time you agree that we may send you sim­i­lar infor­ma­tion in the future, we may sub­se­quent­ly invite you to an open day at that department.

There may be cir­cum­stances in which the Col­lege will ask you to agree to us dis­clos­ing your per­son­al data to cer­tain third par­ties under this law­ful basis.

If at any time you want to with­draw any per­mis­sion you have giv­en us to pro­vide you with ser­vices, or to use your per­son­al data in any oth­er way, please inform us by email.

Your rights

You have a num­ber of rights over your per­son­al infor­ma­tion, which are:

• the right to make a com­plaint to the Infor­ma­tion Commissioner’s Office (ICO) if you are unhap­py about the way your per­son­al data is being used – please refer to the ICO’s web­site for fur­ther infor­ma­tion about this (https://​ico​.org​.uk/);
• the right to ask us what per­son­al infor­ma­tion about you we are hold­ing and to have access to a copy of your per­son­al information;
• the right to ask us to cor­rect any errors in your per­son­al information;
• the right, in cer­tain cir­cum­stances such as where our use of your per­son­al infor­ma­tion is based on your con­sent and we have no oth­er legal basis to use your per­son­al infor­ma­tion, to ask us to delete your per­son­al information;
• the right, in cer­tain cir­cum­stances such as where we no longer need your per­son­al infor­ma­tion, to request that we restrict the use that we are mak­ing of your per­son­al information;
• the right, in cer­tain cir­cum­stances, to ask us to review and explain our legit­i­mate inter­ests to you; and
• the right, where our use of your per­son­al infor­ma­tion is car­ried out for the pur­pos­es of an agree­ment with us and is car­ried out by auto­mat­ed means, to ask us to pro­vide you with a copy of your per­son­al infor­ma­tion in a struc­tured, com­mon­ly-used, machine-read­able format.

Oth­er websites

Our web­site may con­tain links to oth­er web­sites which are out­side the College’s con­trol and are not cov­ered by this pri­va­cy pol­i­cy. We are not respon­si­ble for the pri­va­cy poli­cies of any such linked websites.

For more infor­ma­tion on your pri­va­cy and cook­ies please read: https://​ieg​.ac​.uk/​p​r​i​vacy/

Free­dom of Information

This site guides you to infor­ma­tion and explains how you can request infor­ma­tion. The Free­dom of Infor­ma­tion Act 2000 estab­lished a gen­er­al right of access to infor­ma­tion held by pub­lic author­i­ties, sub­ject to cer­tain exemptions.

So far as is pos­si­ble, the Col­lege wish­es to pro­vide mem­bers of the pub­lic with any infor­ma­tion it holds, on request. The Col­lege is com­mit­ted to pro­mot­ing pub­lic under­stand­ing of its nature and activ­i­ties via the sys­tem­at­ic pub­li­ca­tion of rel­e­vant infor­ma­tion. It will pro­vide, where prac­ti­cal and per­mis­si­ble, addi­tion­al infor­ma­tion to mem­bers of the pub­lic in cas­es where rou­tine­ly pub­lished infor­ma­tion does not pro­vide them with the infor­ma­tion they require.

To find out more about the Free­dom of Infor­ma­tion Act and your rights, please see the Infor­ma­tion Com­mis­sion­er’s Office web­site, ICO web­site

We wel­come feed­back on our poli­cies and pro­ce­dures and the way they oper­ate. We are inter­est­ed to know of any pos­si­ble or actu­al adverse impact that our poli­cies may have on any groups in respect of gen­der or mar­i­tal sta­tus, race, dis­abil­i­ty, sex­u­al ori­en­ta­tion, reli­gion or belief, age or oth­er characteristics.

Please email any com­ments to FOI@​stamford.​ac.​uk

Click here to read our GDPR Data Pro­tec­tion Policy

Click here to read our Free­dom of Infor­ma­tion Act Pub­li­ca­tion Scheme 2020
Click here to read our Free­dom of Infor­ma­tion Policy

Inspire Edu­ca­tion Groups state­ment on the use of the 16 – 19 tuition fund. Please click here.

In line with the Stam­ford Col­lege Health and Safe­ty pol­i­cy, learn­ers should not be allowed in areas where builders are work­ing, so such work­ers should have no con­tact with chil­dren. How­ev­er, where con­trac­tors do come into con­tact with chil­dren, they are required to under­go appro­pri­ate checks. These Con­trac­tors may be issued with fre­quent vis­i­tor badges.

Oth­er con­trac­tors e.g. those who come on site only to car­ry out emer­gency repairs or ser­vice equip­ment, and who would not be expect­ed to be left unsu­per­vised on Col­lege premis­es should be issued with infre­quent vis­i­tor badges.

Con­trac­tors will sign in at Recep­tion who will inform Estates that the con­trac­tor has arrived. Some­one from Estates will escort the con­trac­tor to Estates, where the con­trac­tor will be asked to read the con­trac­tors’ reg­u­la­tions and sign to say that they will com­ply. Depend­ing on whether or not they are DBS (Dis­clo­sure and Bar­ring Ser­vice) checked, the Con­trac­tor will then either be left to get on with their work, or will be escort­ed and super­vised at all times.

A Con­trac­tor is respon­si­ble for ensur­ing that the same pro­ce­dures are fol­lowed by any Sub Contractors.

On-Site Rules

• You must wear a Col­lege ID badge at all times.
• You must adhere to Stam­ford Col­lege’s safe­guard­ing pro­ce­dures as out­lined above.
• At the end of the day/​job you must sign out at Estates and at the Wel­come Zone and return your ID badge.
• Do not start work with­out clear­ance to do so.

Fire Pro­ce­dures and Precautions:

• You must know the evac­u­a­tion routes and near­est assem­bly point for the area you’re work­ing in before you start.
• If you dis­cov­er a fire, sound the alarm by acti­vat­ing a fire call point and make your way to the near­est assembly
• Do not obstruct any fire escape routes.
• Do not mis­use fire extin­guish­ers i.e. as door props.
• No smok­ing unless in des­ig­nat­ed area i.e. smok­ing shelter

First Aid Assistance:

To sum­mons assis­tance for injury or ill­ness, con­tact a mem­ber of staff or Main Recep­tion who will be able to sum­mons a first aider.

Give loca­tion of inci­dent and a brief descrip­tion of what’s hap­pened Report all accidents

Wel­fare Facilities:

• Toi­lets locat­ed through­out the college.
• Restaurants/​cafes are avail­able on the first and sec­ond floor.
• Vend­ing machines are avail­able on the first and sec­ond floor.
• Water sta­tions are avail­able through­out the college.

Per­mit to Work Sys­tem (PTW):

The col­lege oper­ates a strict PTW sys­tem for the fol­low­ing areas of work:

• Hot Works
• Con­fined Spaces
• Work­ing at Height
• Elec­tri­cal

PTW must be arranged through the Estates Office before work commences.

You must com­ply with traf­fic restric­tions whilst on Col­lege property.

Do not exceed the speed lim­it dis­played, or no more than 10 mph if not specified.

Always be aware of peo­ple mov­ing across the site, par­tic­u­lar­ly over road ways. Secure all loads on vehi­cles. If revers­ing use a banks person.

Per­son­al Pro­tec­tive Equip­ment (PPE):

PPE must be worn whilst you are car­ry­ing out work on the Col­lege premis­es as indi­cat­ed by your risk assessments.

Secu­ri­ty:

Take appro­pri­ate secu­ri­ty mea­sures whilst on site. DO NOT leave tools unat­tend­ed and keep vehi­cles locked. Take par­tic­u­lar care with any haz­ardous materials.

Dis­pos­al of Waste:

Ensure all waste is dis­posed of cor­rect­ly, either as agreed with the Prop­er­ty Man­ag­er or by remov­ing it from the site your­self for safe dis­pos­al or re-cycling.

Please be aware of Col­lege staff and learn­ers whilst you are work­ing. DO NOT allow any­one to enter areas that have been closed off dur­ing your work, or to han­dle equip­ment or oth­er mate­ri­als. Warn­ing signs and cor­dons should be dis­played as appropriate.

The SFA has set out that it is a require­ment to pub­lish a Fees and Charg­ing Pol­i­cy that out­lines the fees col­leges and providers are plan­ning to set for sub-con­tract­ing in each aca­d­e­m­ic year.

Below is the Group’s Part­ner­ship Pol­i­cy which pro­vides a com­pre­hen­sive overview of the sup­ply-chain fees and charges pol­i­cy and also out­lines the process that the col­lege will use to secure subcontractors.

Pay­ments to Sub­con­trac­tors for 2020 – 21 and 2021 – 22 are avail­able in the doc­u­ment titled ​‘Sup­ply Chain Fees infor­ma­tion 20 – 21’.

• Part­ner­ship Pol­i­cy
• Sup­ply Chain Fees Information

All UCP poli­cies for stu­dents start­ing their course in the ²⁰²⁰⁄₂₁ and ²⁰²¹⁄₂₂ aca­d­e­m­ic year, should vis­it www​.ucp​.ac​.uk/​p​o​l​icies.

Stam­ford Col­lege HE Stu­dent Terms and Con­di­tions for ²⁰²⁰⁄₂₁ will remain in place for those stu­dents admit­ted dur­ing the Sep­tem­ber 2020 enrol­ment period. 

Stu­dent Terms and Con­di­tions ²⁰²⁰⁄₂₁

The poli­cies below are for stu­dents who start­ed an HE course at Stam­ford Col­lege on or before the ²⁰¹⁹⁄₂₀ aca­d­e­m­ic year.

Aca­d­e­m­ic Appeals Policy

Aca­d­e­m­ic Mis­con­duct Pol­i­cy Procedure

Alum­ni Association

Assess­ment Feedback

Exten­u­at­ing Cir­cum­stances Policy

Fees Pol­i­cy Sep­tem­ber 2020

Fit­ness to Study Policy

Inter­ca­la­tion Break in Study Policy

Refund and Com­pen­sa­tion Policy

Stu­dent Dis­ci­pli­nary Procedure

Stu­dent Pro­tec­tion Plan

Work-based Learn­ing in HE Policy

Whistle­blow­ing policy

Anti-bribery Pol­i­cy